ACESA respects your privacy and any personal information that you provide will be treated in accordance with the Data Protection Acts, 1988 and 2003 (“DPA”) and General Data Protection Regulation ‘GDPR’.

The purpose of this Privacy Policy is to explain how Personal Data is processed, for what purposes this will be done and what rights you have in relation to the Personal Data that will be collected and used.

We will not collect any Personal Data about you without your clear permission. Any personal information which you submit to ACESA will be processed in accordance with applicable data protection law including, with effect from 25 May 2018, the General Data Protection Regulation (EU) 2016/679).

Any personal information we do collect will only be retained for the duration necessary to allow us to provide the services that you have requested or for any additional period as required for legal and regulatory purposes.

You are free to withdraw your consent to utilise your data at any time.

How to contact us in relation to your Personal Data:

If you require any information regarding your personal data, please contact us at

The personal data that we collect

  • Name
  • Organisation name
  • Organisation address
  • Organisation telephone number
  • Organisation email
  • Mobile telephone number

Where and how we collect your data

  • By phone
  • By email
  • Through application forms when you become a member
  • Through website forms and surveys
  • Newsletter subscriptions
  • When you make an enquiry
  • When you request information and advice
  • When you engage with us regarding tenders and related matters
  • Employment CV’s
  • Supplier and sub-contractor details
  • Payment/Accounts and invoice details
  • We collect your personal data in the creation of a contract
  • We collect your personal data to provide a service

How we use personal data we collect

We will only use your personal data for the purposes and legal bases set out in the table below.


Purpose(s) for Processing Legal Basis for Processing
  • To register you as a new website user and/or member;
  • To notify you about changes to our Data Protection Notice;
  • To ask you to take a survey.
  • The processing is necessary to perform a service
  • The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to study how website users use our services) provided such interests are not overridden by your interests and rights
To manage our relationship with you which may include:

  • To participate in our events
  • To facilitate providing masterclasses and online resources
  • The processing is necessary for the performance of a task carried out in the member’s interest
  • To comply with our regulatory  and professional requirements
  • To exercise our right to defend, respond or conduct legal proceedings.
  • The processing is necessary for us to comply with legal and regulatory obligations
  • To carry out direct marketing;
  • To provide you, or permit selected third parties to provide you, with information about events hosted or co-sponsored by us or about events we feel may interest you;
  • To send you email alerts and newsletters that you have opted-in to receive by filling in our online forms or contacting us by email or by other means;
  • To contact you regarding the services provided by us.
  • Where you have given consent to the processing of your personal data for direct marketing – which you may withdraw at any time
  • Where your consent is not required and you have not objected, the use of the data is necessary for our legitimate interest in managing our business including legal, personnel, administrative and management purposes provided our interests are not overridden by your interests.
To customise your experience on our website, or to serve you specific content that is relevant to you
  • The processing is necessary to support our legitimate interests in managing our business (to define types of client companies for our services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) provided such interests are not overridden by your interests and rights
To process job applications
  • The processing is necessary to perform a contract or enter into a contract with you


Your rights in relation to your personal information

The following is a summary of the data protection rights available to individuals in the European Economic Area in connection with their Personal Information:

  • The right to access the personal information we hold on you
  • The right to have your personal information sent directly to yourself or another organisation
  • The right to have inaccuracies corrected
  • The right to object, including in relation to direct marketing
  • The right to restrict the processing of information
  • The right to have information erased

You can exercise any of these rights by submitting a request by email to

Further information regarding your rights can be obtained from the  Data Protection Commissioner,

Retention periods

We will not retain Personal Data for longer than is necessary in relation to the purpose for which it is collected, subject to Data Protection Law. As a guide, Personal Data will be retained for the duration of your contract for services with us and for a minimum period of seven years following the termination of that contract.

When Personal Data is no longer required for the purpose it was collected or as required by applicable law, it will be deleted.

Sharing and disclosing your personal data and information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.

Transfers Outside the EU

ACESA uses some products or software that may be hosted/stored in the USA, which means that we may transfer any information which is submitted by you through the website outside the European Economic Area (“EEA”) for the below purposes.

  • Marketing database with Key Survey
  • Account Software

Therefore, when you use our website/send us an email/sign up to our event notifications etc, the personal information you submit may be stored on servers which are hosted in the USA. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by the EU legislation and GDPR guidelines.

How to opt out or unsubscribe

If you have subscribed to receive information from ACESA, you may unsubscribe by following the instructions which are included in all emails that you receive from ACESA.

We use Key Survey for our email campaigns and to conduct surveys. Information provided will be transferred to Key Survey for processing in accordance with their Privacy Policy and Terms.

You can contact us at: